Trends in Print and Mail

In August, the Senate approved three nominees to the US Postal Service (USPS) Board of Governors (Board), bringing the total number of appointed governors to 5, meaning that the Board now has a quorum for the first time since 2014. There was considerable anticipation towards their first meeting, scheduled for October 3, 2019.

Production inkjet presses. File-managed processing with job and piece level tracking. Seamless acceptance for full-service Intelligent Mail barcode mailings. Artificial intelligence extracting information from inbound paper documents.

Implementing just one of those solutions is a challenge. Taking advantage of the capabilities of those technologies requires transforming digital and production workflows. In most cases, print and mail professionals will need to venture far outside their comfort zones.

When I started as a mail clerk in the early 1980s, postage meters were clumsy mechanical devices. We’d use a fan scale to determine postage, and then turn dials by hand to set the amount. For postage refills, I’d pack the meter into a plastic case, and lug it to the post office .With a check in hand, wait in line for a window clerk, who would break the lead inspection seal, reset the meter, attach a new seal, and hand it back.

I was a mail center supervisor when “postage by phone” refills were announced, and scales were integrated with the meters. Several years later, electronic information-based indicia (IBI) meters became mandatory. Meters were then connected to the internet, allowing for remote monitoring and management. Instead of static slugs, users could add digital messages using their meters.

On Thursday, August 1, 2019, the Senate approved three more nominees to the US Postal Service (USPS) Board of Governors (Board). John Barger, Ron Bloom and Roman Martinez IV bring the total number of appointed governors to 5, meaning that the Board now has a quorum for the first time in almost 5 years.

Yay.

Maybe.

Last week, I attended the US Postal Service (USPS) Mailers Technical Advisory Committee (MTAC) open session in Washington DC. There was no “groundbreaking news” from the USPS leadership, but there were some positive updates on several initiatives.

Since 2001, John Callan has worked diligently to bring attention to the long-term future of the US Postal Service (USPS) and the role it plays in the world, our country, our economy and our lives. That work continued with the recent “Postal Vison 2020 / 9.0: Embracing the ‘USO’ – Universal Service Opportunities for the Global Post-Parcel Ecosystem”.

Taking place in Arlington, Virginia, June 5-7, 2019, the conference brought together a wide-range of presenters including postal executives, union leaders, government officials, private-sector principals and consultants. The discussions covered the world postal system to the obligations and opportunities facing the USPS, to the “first”. “middle” and “final” mile of deliveries, to the growing issue of e-commerce returns. There was no shortage of promising ideas, and the questions from the audience revealed that many of those attendees could be presenters as well.

After a 6-month delay, the US Postal Service (USPS) is implementing changes to how Dimensional (DIM) Weight is calculated. The change will impact all low-weight packages that are larger than one cubic foot. Like any rate change, savvy mailers will take steps to be prepared for the June 23, 2019 implementation. Unlike other rate changes, shippers need to conduct additional analysis to be ready.

Steps to take that will minimize the impact of the new rate structure:

Last month, the Senate hearings on the Presidential Task Force on the United States Postal Service (USPS) dimmed any hopes for legislative postal reform. The more recent House Oversight Committee hearing on the finances of the USPS were confirmation that true bipartisan commitment to pass legislation doesn’t exist. Absent any changes, Postmaster General (PMG) Brennan predicts that the USPS will run out of cash in 2024.

The USPS – and the mailing industry – can’t wait for Congress. Action is needed now.

“Information is the currency of democracy” – attributed to Thomas Jefferson

According to the United States Postal Service (USPS), periodicals are: “newspapers, magazines, and other periodical publications whose primary purpose is transmitting information to an established list of subscribers or requesters. Periodicals must be published at regular intervals, at least four times a year from a known office of publication, and be formed of printed sheets.” (Business Mail 101)

The bureaucratic sound of the term “periodicals” belies their rich history and importance. Newspapers and journals were critical to spreading the ideas and ideals that led to the founding of our country. Freedom of press is enshrined in the Constitution and the Postal Act of 1792 included a subsidy for newspapers for over a century.

Any hopes of meaningful legislative reform in this Congress disappeared while watching the Senate hearing on the Presidential Task Force on the United States Postal System. Then the outlook got dimmer during the confirmation hearings for the President’s latest nominees to the U.S. Postal Service (USPS) Board of Governors.

Throughout the hearings, the senators’ lack of knowledge about the USPS was on full display. Members confused ratepayers with taxpayers, claimed losses on systems that were making money, and repeatedly admitted they wish they had more information. They do have staffs that could do research, but that would take real commitment to solving the problems. A cynic might think that our senators are intentionally doing nothing to manufacture a crisis.